If you need to correct a 1099 form that has already been e-filed through Buildium, there are certain types of corrections that are able to be filed through our system, and certain corrections that can only be filed directly with the IRS.
The IRS allows for manual correction even if you filed electronically.
In this article, you’ll learn:
- How to correct an amount on a 1099
- How to correct a rental owner or vendor name
- How to correct a rental owner or vendor taxpayer ID number, SSN, or EIN
- How to correct a rental owner or vendor address
- How to correct payer information
- How to contact the IRS
How to correct an amount filed on a 1099
For example, I filed $10,000 when it should have been $1,000.
If you filed the incorrect amount for a recipient on a 1099 form, you can make a correction right through Buildium.
To correct an amount:
- Navigate to Accounting > 1099 tax filings.
- Then, click Correct e-filed forms.
- Select the forms that need correction with a check.
- Enter the updated amounts in the boxes that appear, then click Order corrections.
- Review the order and select from the options presented for archival records and shipping.
- Check the box to agree to the affidavit, and click Place order.
How to correct a rental owner or vendor name
For example, I filed for Bob when it should have been Robert.
If there's an issue with a recipient name, you'll need to file a correction with the IRS manually. The IRS allows for manual corrections to be filed even if the original batch was filed electronically, provided that the number of manual corrections is small.
How to correct a rental owner or vendor taxpayer ID number, SSN, or EIN
For example, I filed a TIN of 123-45-6789 when it should have been 98-7654321.
If there's an issue with a recipient TIN, you'll need to file a correction with the IRS manually. The IRS allows for manual corrections to be filed even if the original batch was filed electronically, provided that the number of manual corrections is small.
How to correct a rental owner or vendor address
For example, I sent the 1099 to Main St and it should have gone to Grove St instead.
If you need to correct a rental owner or vendor address, you can do so within Buildium.
There are two steps in this process - correcting the originally filed form, then submitting a new batch with the new address.
It’s important to take the step to correct the original form first. If you do these steps in reverse order, you’ll end up needing to file the correction manually with the IRS.
First, correct the original form.
- Navigate to Accounting > 1099 tax filings, and click Correct e-filed forms.
- Select the forms that you need to correct an address for with a check. In the boxes that appear, enter the corrected amount as $0. This correction must include the original (and incorrect) address information so the corrected form exactly matches the original.
- Click Order corrections to review the order and select from the options presented for archival records and shipping. Check the box to agree to the affidavit, and click Place order.
Next, change the address for the rental owner or vendor.
- For rental owners, navigate to Rentals > Rental owners, and click on the name of the owner. Scroll down the page and click Edit tax filing information to enter the correct address.
- For vendors, navigate to Accounting > Vendors, and click on the name of the vendor. Scroll down the page and click Edit tax filing information to enter the correct address.
After you’ve changed the incorrect address, you need to e-file a second batch with the corrected information. Navigate to Accounting > 1099 tax filings, and click Create batch.
If you are only correcting one address, your Buildium subscription will be charged an additional batch charge, along with a form charge. If you are including multiple address corrections in a single batch, you will be charged once for the batch, and then charged per form.
If the address of the original form is no longer valid and the form is undeliverable, the Post Office will return the 1099-MISC to the sender. The payer's address is the return address for this form, so you might get your original in the mail.
You can find IRS instructions here. Jump to page 7, (Filing Corrected Returns on Paper Forms). The instructions for e-filed forms are identical to paper forms in this case.
How to correct payer information
For example, I filed payer name as PM company when it should have been Property Management Company.
If there is an issue with payer information, write a letter to the IRS.
You’ll need to include a Transmitter Control Code in the letter. A transmitter control code is an identifier that the IRS uses to distinguish different electronic filing companies who submit data to their FIRE (Filing Information Returns Electronically) system.
The common acronym is TCC.
The code is only used when an error has been made in the payer information and a correction must be made. The TCC is required when submitting a correction letter to the IRS per guidelines in Publication 1220.
If you need the transmitter control code, please contact our Customer Care team.
Here's an excerpt from IRS Publication 1220, Section 8.11
If a payer discovers an error(s) in reporting the payer (not recipient) name and/or TIN, the payer should write a letter to IRS (See Part A, Sec. 3 for mailing information) containing the following information:
- Name and address of payer
- Type of error (include the incorrect payer name/TIN that was reported)
- Tax year
- Correct Payer TIN
- Type of return
- Number of payees
- Filing method, paper or electronic
- Was Federal income tax withheld?
How to contact the IRS
If you need to contact the IRS regarding corrections for your e-filed forms, you can reach them by mail, phone, or fax.
Mailing information from Part A, Section 3 is:
Internal Revenue Service Information Returns Branch
230 Murall Drive, Mail Stop 4360
Kearneysville, WV 25430
The telephone numbers and web addresses for questions about specifications for electronic submissions are:
Internal Revenue Service
Outside the U.S. 1-304-263-8700
Telecommunication Device for the Deaf (TDD): 1-304-579-4827
Within the U.S. -1-877-477-0572
Outside the U.S. - 304-579- 4105
Submit a support ticket for the TCC.