Strongroom by AvidXchange is Community Association Management and HOA Management accounts payable software that allows management companies to receive, track and approve invoices without the inefficiencies and paper. Click here to learn more about Strongroom by AvidXchange.
With Buildium’s Strongroom integration, Association managers can streamline their AP process by sending invoice and payment data between the two systems without having to set up a complicated file transfer client.
Getting started with Strongroom in Buildium
NOTE: If you're new to Buildium, you'll first need to make sure your account is fully set up with all of your Association data, your Chart of Accounts, Vendor list, and Bank Accounts, as this information will be mapped to Strongroom's corresponding data.
- To enable the Strongroom integration, you'll first navigate to Settings, and then to Application Settings.
- Scroll to the System preferences section and select Strongroom settings.
- Switch the Strongroom integration toggle to on.
- Click Save.
- Your Buildium account is now ready to for use with Strongroom!
Exporting Data from Buildium to Strongroom
With the Strongroom integration enabled, you'll first need to export your Buildium data to be imported and mapped to Strongroom data so that the two systems can sync up.
NOTE: This action must be done with the initial setup and anytime changes are made in Buildium to either your Association property data, Chart of Accounts, Vendor list, or Bank Accounts. If you do not complete this action, Strongroom data can fall out of sync with Buildium and invoice and/or payment data may fail to import to Buildium, or be imported to the wrong places.
- To export your data from Buildium, click Settings and then select Export Data.
- Having enabled the Strongroom integration, you will now see a Strongroom section toward the bottom of the Export Data page.
- Download the four (4) export files under the Strongroom section
- Properties (Companies.csv)
- GL Accounts (Global_Accounts.csv)
- Vendors (Global_Vendors.csv)
- Bank accounts (BankAccounts_C.csv)
- For help getting these Buildium export files into Strongroom, please refer to Strongroom help documentation.
Importing Strongroom invoices and payments into Buildium
Once your Strongroom lockbox is set up with all of the correct Buildium data, you'll need to create export files for both Strongroom invoices and Strongroom payments. Utilize the Strongroom Payments Lockbox tool to export this data.
Importing Strongroom invoices to create Buildium bills.
- NOTE: You will always want to import invoices BEFORE payments.
- To import your Strongroom invoice data into Buildium, click Settings and then select Import Data.
- Click the Upload data file dropdown and select Bills under the Strongroom section at the bottom of this list. (Do NOT use the standard Unpaid bills import)
- Select the Strongroom invoice file to import, and Buildium will make sure everything looks right before creating these files as Bills in Buildium.
Importing Strongroom Payments to mark Buildium Bills as paid.
- NOTE: You will always want to import invoices BEFORE payments.
- To import your Strongroom payments data into Buildium, click Settings and then select Import Data.
- Click the Upload data file dropdown and select Payments under the Strongroom section at the bottom of this list. (Do NOT use the "Payments (lockbox)" or "Charges & payments" imports)
- Select the Strongroom payments file to import, and Buildium will validate all of this data before applying these payments to the appropriate Bills and creating the relevant banking transactions that paid each bill.