Rent and Rent History

Rent allows you to ensure your rent roll is accurate, by automatically posting and tracking rent charges separate from other recurring charges.

Now you can track changes to rent over time and make future rent adjustments.

We’ve also introduced “effective dates" on the rent amounts which will allow us to accurately track and report on rent at any given time.  

How to track and store historical rents:

1. Adding current rent when adding a lease
2. Adding current rent after the lease has been created
3. Adding a past rent
4. Adding a future rent or escalation
5. Adding a one time rent 
6. Adding multiple rent charges
7. Editing Rent

Adding Current rent when adding a lease:

1. Add a lease and enter a rent amount, frequency and next due date. Buildium will create a record of this rent and recurring charges to automatically charge your tenants.
2. If you enter a next due date in the past, we will ask if you'd like to add the recurring charges that should have already posted to the tenant's ledger.

1. Click "yes" to post those charges, or "no" to return to the add lease page and choose a next due date in the future.

Adding current rent after the lease has been created:

1. Go to rentals >> rent roll >> click into the lease >> click the financials tab >> rent page and click "Add rent"
2. The rent's start date will default to the lease start date.
3. Select the rent cycle, enter the charge details and click save.

Adding a past rent: 

1. If you are just adding your lease into Buildium and want a record of the rent history, you can add past rents by:
2. Going to rentals >> rent roll >> click into the lease >> click the financials tab >> rent page and click "Add rent"
3. Enter the date this rent began, enter the rent cycle and charge details and click save
4. If the rent start date overlaps with an existing rent on the lease, you will be prompted to edit the existing rent's start date to prevent overlaps

Adding a future rent or escalation:

1. If rent is changing on an existing lease, you can add future rents by going to
2. Go to rentals >> rent roll >> click into the lease >> click the financials tab >> rent page and click “Add rent”
3. Enter the date this rent will begin, enter the rent cycle and charge details and click save

Note: Once a future rent charge starts, the old charge ends and you do not need to have an end date.

Adding One Time Rent:

To add a one-time rent for a tenant:

1. Type the resident’s name into the search bar and click Lease ledger next to the resident’s name.
2. Select Enter charge.
3. Fill out with the due date and amount. Enter a memo, and select the account type for the charge (Rent).
4. Click Save charge to post the charge to the tenant’s lease ledger.

NOTE: We understand that the changes made to our add lease work flow, have changed how you can enter one time rent charges. With our May product release we will be providing the ability for you to add one time rent charges when adding a lease into Buildium. 

Adding multiple rent charges:

How do I set up rent hitting multiple general ledger accounts?

• Go to rentals >> rent roll >> click into the lease >> click the financials tab >> rent page and click “Add rent”
• Enter the date this rent will begin and  enter the rent cycle
• Under charge details add the amount you’d like to charge and select the appropriate general ledger account
• Click “Add rent charge”
• Add the amount you’d like to charge and select the appropriate general ledger account.
• Example $1,000 rent charging $500 towards rent income and $500 towards section 8 income.

NOTE: We understand that the changes made to our add lease work flow, have changed how you can enter in split/multiple charges. With our May product release we will be providing the ability for you to add split/multiple charges when adding a lease into Buildium. 

How do I set up monthly rent that is charged on different days of the month?

• Go to rentals >> rent roll >> click into the lease >> click the financials tab >> rent page and click “Add rent”
• Enter the date this rent will begin and  enter the rent cycle
• Under charge details add the amount you’d like to charge on the first day with the appropriate due date
• Click “Add rent charge”
• Add the amount you’d like to charge on the second day with the appropriate due date
• Example $1,000 rent charging $500 on the 1st and $500 on the 15th

Editing rent: 

1. If you need to edit the rent cycle or charge details, because you have made an error, navigate to rentals >> rent roll >> click into the lease >> click the financials tab >> rent page >> click on the quick menu to the right of the rent you’d like to edit.
2. Make your adjustments and click save
3. Please note: if changes are made to the charge dates, you may be prompted to backdate recurring charges or not. Ensure that your selection will not result in duplicate charges on the tenant’s ledger
4. Please note: you are unable to edit the start date of a rent. If the start date is incorrect, you can delete and add it with the correct date