Automatic bank reconciliation

A bank reconciliation is a comparison between a company's banking records in Buildium against your "real world" bank statements. Bank reconciliation is a great way to find typos, missing transactions, and duplicate transactions that could lead to inaccurate reports. Learn more here.

Bank reconciliation is a very manual process. The automatic bank reconciliation feature simplifies the process, by downloading recently cleared bank transactions from the "real world" bank and matching those transactions to Buildium entries.  

The automatic bank reconciliation feature makes suggestions on how to match up the data. If Buildium can’t find a match, it will prompt the user for help and allow the user to add a check, bank deposit, or other bank transaction.

Click here to check out video a tutorial of the accounting cycle on Buildium Academy!

Link your bank accountShowHide

  1. Navigate to Accounting > Banking.
  2. Click the bank account you want to link.
  3. From the transactions page, click on the Reconciliations tab.
  4. Click Link account. This button will only appear if there is a recent bank reconciliation, with a statement ending date that is within the past 30 days.
  5. Review the message and click Start.
  6. Search for the bank account and select.
  7. Enter the same credentials used to access the bank account online.

  8. Once the account is located, click Closed.
  9. Select the account from the menu and Download transactions.

Complete a reconciliationShowHide

With automatic bank reconciliation, transactions from your bank account will feed into Buildium and automatically match with the manually entered transactions you've put into the system throughout the month. There are two settings - automatic matching, and manual matching.
Automatic matching means that Buildium will clear transactions for you if it finds a match between your bank feed and what you've entered in Buildium.

Manual matching means that you want to clear transactions yourself.

You can change these settings by navigating to the Reconciliations page of your bank account, and clicking Edit settings.

The feed from your bank will refresh a few times a day, but if you ever want to manually refresh the feed, you can.

To refresh a bank feed manually from the bank account page:

  1. Click on the Reconciliations tab.
  2. Click Refresh feed.

If you chose manual matching, or if Buildium is having trouble matching a transaction from your bank feed (for example, if there are two checks for $100 on the same day), it will prompt you to manually make a match.

To manually match a transaction:

  1. Check the circle next to the Buildium entry that corresponds with the bank transaction.
  2. Once matched, the transaction will fade and move to the Cleared page.

If Buildium is not able to find a match for a transaction from your bank feed, it will prompt you to enter a matching transaction.

This option appears if Buildium cannot suggest an exact match for the bank transaction.

  1. Hover over the Add a new entry option.
  2. Select the transaction type you wish to add. If the bank transaction amount is positive, you can add a bank deposit or other bank transaction. If the bank transaction amount is negative, you can add a check or other bank transaction.
  3. Complete the form.
  4. Click Save.

Once added, you can match the new transaction.

Ignore a transactionShowHide

This option appears if Buildium cannot suggest an exact match for the bank transaction.
  1. Click the Ignore transaction button.
  2. The ignored transaction will fall to the bottom of the list.
  3. Ignored transactions will disappear when you finalize the report.  They will reappear if that report is ever undone.

Unclear a transactionShowHide

If you need to unclear a transaction for any reason, and it has been included in a bank reconciliation, undo that report. Then continue below.

If the transaction has not been included in a completed bank reconciliation:

  1. Click on the Reconciliation tab in the bank account where you need to unclear a transaction.
  2. Select the Cleared tab.
  3. Find the transaction you wish to unclear and click the checkmark.

Search for other transactions to matchShowHide

This option appears if Buildium cannot suggest an exact match for the bank transaction.
  1. Click Search all entries.
  2. Use the search box to look through uncleared transactions.
  3. Once you’ve found your transaction, match it.

Finalize a bank reconciliationShowHide

Buildium will remind you to complete, or finalize, your bank reconciliation report 30 days after your last bank reconciliation’s statement ending date or after the next reminder date has passed.   

  1. Click the Finalize report button.
  2. Complete the form.
  3. Click Save.

Complete a bank reconciliation manuallyShowHide

  1. Begin by clicking Finalize report.
  2. Click Complete this reconciliation manually.
  3. Complete the form and enter your bank statement's data.
  4. Click Submit.
  5. Select the other transactions that should be included in the bank reconciliation.
  6. Click Save.


Article No. 203248933 


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