We're excited to announce the first steps in improving our violation's workflow - Log and track violations. We've also added the ability to add custom violation categories and manage permissions for violations for each user role.
In this article, you'll learn how to:
- Log violations
- Track violations
- Set deadlines and update violation statuses
- Edit violation information
Buildium allows you to track all of your associations’ violations easily.
To create and log a new violation:
- Navigate to Associations, then click on the association you are logging the violation for.
- Click on the Violations tab, then select Log Violation.
- Next, fill out the following fields:
- Address where the violation occurred
- Violation category and type
- Action taken to resolve
- Add any relevant photos, then click Save.
When you log a new violation, that violation record will be saved on the Violations Grid page.
The grid for each association will show you any violation recorded for an ownership account in that association, based on the filters that have been applied at the time. If you are having trouble trying to find a violation record, check the top of the grid to see if you might have applied a filter accidentally.
When you have added a resolution deadline to a violation record, the grid will show you when the violation should be resolved by and if it has become overdue. When a violation is past its deadline, a flag will appear in the grid, alerting the user that the record either needs further escalation or can be closed if resolution has taken place.
Violations go through a number of status’, which can vary across communities. Buildium has provided a default list of status for which you can place violations into. We recommend updating a violations status after you have taken a certain action with the violation.
You can update a violation record’s status from its quick menu on the grid page or in the violation record summary page.
To update a violation's status:
- Navigate to the quick menu in the violations grid (the circle with three dots).
- Using Update status, you can change the stage for a violation, as well as add a number of days or weeks in which the violation should be resolved before it is marked overdue.
- While you will enter a number of days/weeks for the deadline, Buildium will calculate the date of resolution and will show the deadline as a date in the violation list.
To add, remove, or edit information in a violation’s description, action to resolve or photos:
- Navigate to Associations > Associations, and click on the Association you'd like to edit a violation for.
- Then, go to the violations grid and select the violation you want to update.
- Use the tools in each section of the violation summary to edit as necessary.